Bologna 8-9-10 October 2013
Terms and conditions
Article 1 - NAME AND REGISTRATION[Up]
The show is entitled LINEAPELLE. It is international and its exhibits are leather, accessories, components, synthetics and models, goods and services for footwear, leather goods, clothing, furniture and car interiors. It is held at Fiere Internazionali di Bologna S.p.A., (hereinafter known as BolognaFiere) on the dates indicated in the application form from 9.00 a.m. to 6.30 p.m. (last day 4.30 p.m.), except for any changes decided by the secretary’s office, and access shall be reserved only to invited operators, provided with an entry card. Applications presented by the following categories are admitted: producers, agents and representants or distributors of finished leather, metal accessories, alternative materials, fabrics, components and bottom stocks, lasts, various accessories, synthetics, models, trade press, other, goods and services. The Secretariat can admit other products, if included in the reference product categories. Forms must be duly filled in and signed on-line at our web page www.lineapelle-fair.it and accompanied by: » receipt of payment of the deposit and of any admission fees;
» a list of represented companies, if any, and of products to be exhibited;
» a certificate proving chamber of commerce membership or similar documentation, if requested.
Any applications sent without receipt of deposit payment will be null and void.
Article 2 - ADMISSION[Up]
The application form is an irrevocable proposal and involves unconditional acceptance of these general conditions. The Secretariat shall be absolutely free to decide whether to accept the application. The application form will be sent to those companies which requested it.
If applications have been presented after the terms and value date is beyond application deadline, legal interest rate shall be applied, or exclusion from the show, or transfer from previously assigned stand areas. Impediment is caused by: 1) participation to similar, alternative or competing shows - directly or through associates - in Italy or abroad; 2) absence of quality, research, new proposals, social and environmental sustainability. Acceptance of the application shall be given in writing, generally indicating the assigned stand. For those applications received late the Secretariat may communicate acceptance in any form up to the day before exhibition opening.
The same company cannot be present on different stands in the same production area, nor can it display articles on its stand not pertaining to the production sector indicated in the application form and not even products by undeclared companies.
Article 3 - REGISTRATION FEE, DEPOSIT AND FINAL SETTLEMENT [Up]
The registration fee of Euro 1400.00, cost per sqm. of Euro 137.00, Euro 210,00 for each new corner and the due deposit are indicated in the application form. The value of safety costs, included in the cost per sqm., is Euro 3.00/sqm.
If the application is not accepted, all money will be refunded, without interest.
Payment of the total due amount must be made when you receive the invoice.
Article 4 - WAIVERS AND BREACHES[Up]
For demonstrable serious reasons, the Exhibitor may renounce up to 60 days before, proving their impediment by documents; as a consequence, the application fee and the advance paid up shall be retained even if the now vacant stand is reassigned to another company. In all other cases the Exhibitor shall pay for the full amount, registration fee and compensation for damages.
Any reduction of the exhibiting space will be accepted only up to 60 days before exhibition opening. After this term the Exhibitor shall have to pay for the whole surface, unless the space he is leaving empty is allocated to another company.
Incomplete stand set-up within the terms established in the Technical Regulation and in the Exhibitor’s manual, shall be considered default in all respects, with automatic cancellation of the contract.
Failure to pay all the sums due in full shall be considered a serious default and shall lead to the cancellation of the contract by means of a written communication to the Exhibitor.
In all cases of cancellation of the contract, the Exhibitor shall pay for the entire amount for participation and any application fees or other sums due, as well as reimbursement of any damages.
The application can be rejected in case the Exhibitor had any debts or cases with Lineapelle and/or related companies.
Article 5 - ASSIGNMENT OF STANDS[Up]
The Secretariat assigns the stands independently and at their discretion. They shall consider in a positive way: terms of application, membership of one of the recognized associations, seniority as participants in the show, fairness, loyalty, proven respect of opening-closing time of the exhibition, eco-sustainable stand decoration.
The Secretariat reserves the right to transfer or reduce any stand area previously allocated to an Exhibitor or to transfer it to another exhibition hall/area with no right to any claims or refunds. In the event of any such transfer or reduction of assigned stand areas, the Secretariat shall inform the Exhibitor formally at least 15 days prior to the beginning of the show.
Any indications or special requests shall not be binding for the Secretariat, nor can they be considered as conditions or limits on the applicant’s subscription.
The Secretariat reserves the right to assign stand areas that are not shown in the general layout. Total or partial transfer of the assigned area to third parties shall not be permitted even if made free of charge; in the event of any transgression, any product brought in/exhibited without authorization will be expelled and the cost shall be charged to the original assignee of the stand area. Stand holders have the duty to indicate their company name outside the stand.
Article 6 - PARTICIPATION FEE[Up]
The fee includes the use of a display area, signs indicating the location of the stand; electricity within the stand's limits, with exceptions as per the “Technical Regulation” and regulations of BolognaFiere; parking space for two cars; free entry passes for Exhibitors and their staff proportionate to the size of the allocated area; technical assistance during the erection and dismantling of the stand; general supervision of the pavilions and general fire prevention; entry of name in the official catalogue. The Exhibitor will be responsible for the cost of any other stand improvement or different services.
Article 7 - RESPONSIBILITY FOR DAMAGE AND THEFT, INSURANCE AND
SURVEILLANCE, WAIVER CLAUSE [Up]
The Exhibitor will be responsible for any damage that, for any reason, may be caused by himself or his staff (including damage incurred by the erection of the stand or any other optional fitting provided by him or by third parties assigned by him), even if checked by BolognaFiere and he is obliged to accept the insurance policies taken out by the Organizer:
a) All Risks cover (including fire and theft) for furnishings, furniture, equipment and goods in the stand, not including cash, items of value, other valuables and similar - and apart from the software installed on computers and excluding damages deriving from not using furnishings, decoration, equipment or wares during the exhibition - Euro 40.000,00 full first loss cover (including fire and theft) total franchise of Euro 300,00 for any damage, up to Euro 600,00 for damages after exhibition closing;
b) Third Party Liability cover: single limit Euro 50.000.000,00, including fire damages;
c)Employees Liability cover: limit of Euro 3.000.000,00 per damage and of Euro 2.000.000,00 per person;
d) The insurance company gives up any recourse towards all the exhibitors, the Organizer and BolognaFiere.
The above-listed insurance policies are governed by the conditions and limitations which the Exhibitor may request from the Exhibition organising office, and which will be printed on the form contained in the Exhibitor’s Manual of the exhibition.
These insurance policies do not release the Exhibitor from liability in respect of all risks which, in the Exhibitor’s opinion, are not covered as set out above; in this case he shall take out personally such supplementary cover as he deems appropriate.
In case of theft the Exhibitor shall have to hand over to the Insurance Company his complaint to Public Authorities within seven days from exhibition closing: non-observance of this deadline might involve loss of refund right. This topic is regulated in the Exhibitor’s manual and its contents have to be considered as totally acknowledged.
During opening time of the halls the Exhibitor shall have to watch over his stand directly or through their staff. BolognaFiere maintains a 24-hr. surveillance service over the Exhibition area for the entire duration of the exhibition, but they will not be responsible for any theft and/or damage. The exhibitor is the only guardian of goods and furnishings in the stand during the whole exhibition period (including set up and dismantling time). As such, they relieve substantially and legally BolognaFiere and the Organizer from any loss, damage, responsibility or costs, including legal costs, deriving from stand use or from the allocated exhibiting surface.
Article 8 - RESTRICTIONS[Up]
It is expressly forbidden for the Exhibitor to:
» open or close the stand on a different time from the official exhibition schedule. Non-respect could involve the exclusion from the following exhibition
» sell any product upon risk of its immediate withdrawal from the stand
» display prices
» display products that are contrary to the commercial designation of the area, as indicated on the application form
» display posters or samples, even if merely indicative, on behalf of companies not exhibiting in the stand, the definition of assignee being the entity named on the application form
» promote offers or donations on behalf of recognised institutions, collect money, issue political, religious or nationalistic propaganda inside the exhibition grounds or in any way, shape or form, carry out activities not conducive with the aims of the event and contrary to its interests
» initiate or take part in publicity outside of the assigned area or carry out acts detrimental to or competitive with the interests and the activity of the exhibition and/or of their initiatives
» introduce into the exhibition area any products that may be perilous, likely to cause damage or annoyance
» use loud-speakers or other sources of noise without authorization
» operate machineries of any kind
» project lights or light bands, even if intermittent, outside the stand
» to build stands exceeding max. permitted height
» any kind of unfair competition between exhibitors. The Exhibitor accepts to the exhibition purposes all initiatives taken by the Secretary’s office for the immediate cease of unfair competition or to protect the other exhibitors and themselves.
Any restrictions issued for safety reasons in relation to persons or articles, as well as for preventing the tampering with fixed and mobile assets belonging to the Exhibition grounds and the regulations contained in the “Technical Regulation” and in the Various Forms Booklet must be considered as part of the “General Conditions”.
Failure to comply with these restrictions may result in the cancellation of the contract. by means of a written instruction that will take effect immediately upon delivery and receipt by the Exhibitor with immediate stand closing, withdrawal of passes to the fair and exclusion of deductions on the amount due.
Article 9 - OFFICIAL CATALOGUE[Up]
The Secretariat undertakes the responsibility following its own judgement and necessities to compile and distribute the official catalogue wherein the enrolments received and accepted up to forty-five days prior to the exhibition's opening are included. The Secretariat does not accept responsibility for any wrong indications. The insertion of advertising in the official catalogue shall be decided by the Secretariat.
Article 10 - CONSTRUCTION OF STANDS[Up]
Stand areas will be put at the Exhibitor’s disposal 4 days prior to exhibition opening and decoration shall have to be completed within the day before, under penalty of resolution of the contract for default, as per art.4. Construction of stands must be contained within the available surface, as indicated in the “Technical Regulations” and their height shall not have to exceed the height prescribed by our regulations.
It is forbidden to build intermediate floors without authorization of the Secretariat. Accessible platforms over 0,80 m. are considered “out of standard”.
The erection and fitting-out must be made according to accident and fire prevention regulations.
BolognaFiere and the Secretariat may examine plant on stands, constructions, pavilions and erections in the internal and external areas.
Access to the Bologna Fair Quarter is only possible upon registration at www.gate.bolognafiere.it. Every exhibitor shall receive a password to enter the reserved registration area. This password is needed to register stand builder companies and their staff and means entering the fair quarter. The Exhibitor is responsible for technical and professional skills of the companies that will be present in their name at the fair quarter. The Exhibition grounds are considered to be a “public area”. Failure to forward to BolognaFiere declarations and/or documents as contained in the “Technical Regulations” in respect to the liability for the erection, electrical fittings will permit the said Authorities, in accordance with the agreement with the Secretariat, to close down the stand.
BolognaFiere and the Secretariat reserve the right to order a change or to renew the stand whose fittings do not comply with the aforementioned regulations. The responsibility for the erection, installation of fittings and any damage caused thereto the Exhibition Authorities or to third parties will be charged exclusively to the Exhibitor.
The Exhibitor is free to choose his own stand fitter and will be held responsible for his work: the Exhibitor must supply the relevant details to the Secretariat. BolognaFiere and the Organizer can decide, also to the purpose of work safety conditions, special access parameters during stand building and to limit the access of transportation means and/or to charge costs in case they are parked outside the spaces prescribed by the Organizer or at different times.
Article 11 - RETURN OF STANDS[Up]
The stand must be returned in the same condition in which it was assigned. The Exhibitor will be charged for any damage caused thereto.
It is forbidden to remove samples before the official closure of the show. At the close, the Exhibitor shall remove those products and materials installed by him on the stand and remove them from the exhibition grounds. The Secretariat and BolognaFiere decline all responsibility for products, materials or anything left without surveillance by the Exhibitor in the fair quarter.
The stands must be cleared within one day after the closing of the exhibition. The Exhibitor authorises the Secretariat or his representative to check his vehicles, packages etc. upon departure from the exhibition area to ascertain that no products or materials other than those installed on the stand are found therein.
Should the stand not be cleared by the deadline, the Exhibitor gives his irrevocable consent to materials removal and any remnants shall be treated as waste materials and the Exhibitor shall have to bear all direct and indirect costs for clearing, beside a penalty of Euro 200,00 and to pay for further damages, if any.
Article 12 - SERVICES[Up]
Water and mains connections, electric light and operating power and compressed air connections to mains, may only be undertaken by personnel authorised by the BolognaFiere.
a) Publicity outside of the assigned exhibition area:
All types of advertising and publicity must be executed through the Secretariat or the representative of BolognaFiere and they are subject to payment of rental and relative taxes.
for porterage, transportation, loading and unloading operations, in case the Exhibitor does not employ their staff and means, they shall have to entrust the Official Forwarder of BolognaFiere.
c) Temporary imports:
The Exhibitor who intends to take advantage of the temporary import law to introduce products of foreign origin, to be displayed as samples, must make a formal application to the Secretariat returning the special application form included with the Technical Regulations. The Secretariat will transfer the obligation for completion of the formalities to the official forwarding agents of BolognaFiere and shall charge the Exhibitor the cost thereof with no responsibility of the Forwarder also against the Secretariat and BolognaFiere.
Telephone connections will only be undertaken by the supplier authorized by BolognaFiere.
e) Stand cleaning:
the service will be carried out by the Exhibitor to their expenses or by the company authorised by BolognaFiere.
f) Parking inside the exhibition area:
The Secretariat and BolognaFiere do not accept responsibility for custody, damages or theft for vehicles and their contents parked inside the exhibition area. Exhibitors with special passes may park vehicles only in the parking spaces and only during the exhibition opening time.
Article 13 - JURISDICTION[Up]
The Exhibitor elects his legal domicile to be that of the Organizer, and agrees to submit any litigation to the competent Italian Court.
Article 14 - TERMS OF PAYMENT[Up]
Payment of participation fees (after deduction of the deposit) and any additional charges for any special services must be made upon presentation of the invoice.
Article 15 - ACCEPTANCE OF GENERAL CONDITIONS AND TECHNICAL REGULATIONS - CLAIMS[Up]
By signing the application form, the Exhibitor accepts all general conditions and provisions that may be adopted by the Secretariat, the Public Safety Authorities as well as those provisions related to fire and accident prevention, surveillance of areas open to the public. For those conditions not expressly issued by the Bologna trade fair organization will apply.
The Secretariat reserves the right to establish, or grant exceptions to the general conditions, when considered necessary and these exceptions shall be deemed to be a valid part thereof.
Expulsion of any Exhibitor shall have to be justified. The Organizer has the discretionary and unquestionable right to change the dates of the exhibition, with no possibility of withdrawal nor release from the contract for this reason. If requested, the Exhibitor must supply any documentation in order to decide on his participation in the exhibition and to ascertain respect of the general conditions.
Any claims about the organization and/or realization of the exhibition shall have to be immediately notified in writing to the Organizer and however not later than seven days after exhibition closing. Subsequent claims cannot rise controversy with the Organizer.
The Exhibitor agrees that the Secretariat and BolognaFiere may treat their personal data indicated in the application form.